UCL call for proposal 2013

Collaborative Science & Technology Workshops at UCL

A UCL Grand Challenges – French Embassy partnership activity

UCL and the French Embassy have agreed to collaborate on the development and running of a series of workshops with a Science and/or Technology focus. The workshop initiative follows two years of joint UCL-French Embassy lectures on Grand Challenges and Research Frontiers themes, and relates to a third year of joint lectures, currently being organised by UCL Engineering Sciences, which will highlight the engineering behind lifelong health and well-being.

At least once during each year of the UCL-French Embassy Agreement, UCL through its website will announce a Call for Science & Technology Workshop Proposals, inviting researchers based at UCL to apply for funds to organise collaborative workshops involving participants from UCL and from research institutions in France. For its part the French Embassy will also announce the Call on its website. The French Embassy’s Department of Science & Technology has kindly committed to provide €22,500 annually for up to three workshops in each year that the Agreement is in force.

This is the inaugural Call for Proposals :

Criteria for selection of Workshops. A proposed workshop should:

  • (a) Take place, with the awarded funding spent, before 4 September 2013
  • (b) Be capable of being run at UCL’s facilities within the Workshop Budget (optimally €7,500 per workshop). It is intended that the budget for a workshop will, in addition to covering the costs of dinner for all participants on Day 1, and lunch and refreshment costs for all participants on Day 2 of the workshop, also support the travel, accommodation (one night) and subsistence costs of participants travelling from France
  • (c) Be led by senior researchers from UCL and France (i.e. established academics / senior research fellows)
  • (d) Be suitable for a total of approximately 12 to 16 participants, including approximately 6 to 8 French participants
  • (e) Have the aim of building on existing, or establishing new, links between UCL and French academic and research organisations
  • (f) Seek to establish new approaches for possible research collaborations, including those needing input from researchers from diverse disciplinary and methodological backgrounds
  • (g) Address, for example,
    • a. an S&T challenge at the frontiers of either basic or applied science
    • b. one of UCL’s Grand Challenges of Global Health, Sustainable Cities, Intercultural Interaction or Human Wellbeing
    • c. a European Commission thematic programme

Format of Workshop

A suggested workshop format is as follows:
Day 1: 14.00 arrival at UCL (to enable same-day journey start)
14.00-18.00 workshop
20.00-22.00 dinner
Day 2: 09.00-13.00 Continuation of workshop
13.00-14.00 Lunch
14.00 Depart (to enable same-day journey end)
Workshop Calls
There will be no more than two Calls in any single academic year, for the award of Workshops. If this inaugural Call elicits a sufficient number of high quality proposals the Workshop
Panel will assign funding for the three awards permitted in AY2012-13.

Membership of Workshop Panel

(a) the Science and Technology Counsellor at the French Embassy,
(b) another representative of the French Embassy, appointed by its Science and Technology Counsellor;
(c) the UCL Vice-Provost (Research)
(d) the Director of Research Planning at UCL,
(e) the UCL Principal Facilitator, Grand Challenges; and
(f) the UCL Pro-Provost (Europe)

Method of Application

1. UCL lead applicants are invited to submit their proposals to the Office of the UCL Vice-Provost (Research) (note point 5 below) on up to four sides outlining the aims and objectives of the workshop – scientifically and in terms of added value for the participants’ (UCL and France) research;
2. Information on individual participants (from UCL and from France) should be provided on one to sides of A4, indicating name, position, departmental affiliation, core research interest, three key relevant publications; but note that
3. Explicit commitment from all [i.e. 16] potential participants is not required at the time of application. However, brief information should be provided on at least three participants from UCL and three from France (up to one side per person). If an application is selected for funding, data on the remaining participants will be required before the date of the proposed workshop
4. Doctoral (PhD) students and postdoctoral researchers are welcome to participate.
5. Applications, containing an estimate of costs for travel, accommodation, subsistence, dinner, workshop coffees and teas, signed off by the head of department and/or departmental finance manager should be sent as a single pdf file to Kasia Diez (PA, UCL Grand Challenges) , Office of the UCL Vic-Provost (Research) [k.diez@ucl.ac.uk]
6. There are two opportunities to submit applications: the first deadline on 15 April, decisions announced 29 April; the second deadline on 17 June, decisions announced 1 July

By applying, applicants will indicate their agreement to submit:

  • A short report on the workshop (also indicating any planned follow-up activity) within two weeks of the date of the workshop
  • 12 months after the workshop, on request from UCL OVPR, a short update on any attributable further developments.
    Successful applicants will be responsible for all the practical arrangements for the workshop, and should not expect further logistical support from the OVPR or the French Embassy.
    UCL Grand Challenges undertakes to publicise the immediate, medium and longer-term outcomes attributable to funded workshops.
First Deadline - for receipt and consideration of early applications: Monday 15 April 2013
Decisions on First Deadline applications: Communicated to applicants by Monday 29 April 2013
Second Deadline - for receipt and consideration of later applications: Monday 17 June 2013
Decisions on Second Deadline applications: Communicated to applicants by Monday 1 July 2013

Published on 01/09/2015

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